How to Write a Job Acceptance Letter (Samples + Email)

Congratulations! You wrote your resume and cover letter, applied for jobs, went through a series of interviews, and have received a job offer. Your hard work and dedication have paid off, and now you get to reap the rewards.

Receiving and accepting a job offer should always be done in writing using an appropriate format for job letters. While you may have received a verbal offer and given a verbal agreement, putting the acceptance in writing keeps both sides working from the same set of terms. Composing a job acceptance letter or email allows you to officially accept the new role by expressing appreciation and excitement, reconfirming your understanding of the offer, and unequivocally agreeing to the offer.

What to Do Before You Accept a Job Offer

• Receive a written job offer. Before you give notice to your current role or make any other plans, always obtain a written offer first.
• Review the offer in its entirety. You’ll want to read through the entire job offer to ensure the details are in alignment with your understanding of the position. Be sure to review salary, start date, job title, benefits and perks, and other details, like location and working hours. If anything is amiss, such as a typo in your name, or if you have any clarifying questions, be sure to reach out to the sender before you sign the job offer.
• Decide if you want to negotiate. Do not sign the job offer if you wish to negotiate the salary, benefits, perks, or terms. Instead, you’ll want to create a counter offer letter.

After you’ve followed these steps, you’ll want to write a job acceptance letter and follow the employer’s requested acceptance method.

What to Include in a Job Acceptance Letter or Email

When writing a job acceptance letter, be sure to include the following:

• Business Letter Information: If you choose to submit a formal job acceptance letter, you’ll need to use a business letter format, similar to your cover letter. Include your contact information, the specific person you’re addressing the letter to, the company’s contact information, and the date.
• A Professional Greeting: For a letter, “Dear” is standard. If sending a job acceptance email, you can use “Hello” or “Good morning/afternoon.”
• Gratitude for the Offer: Begin your job acceptance letter or email with a short paragraph that expresses your gratitude for receiving the job offer and your excitement for the role. Be sure to specifically mention the job title.
• List the Important Job Offer Details: You’ll want to list the pertinent job offer details, including the salary and start date. You can add other details that are specific and relevant to the role, such as basic benefits information, hybrid or remote work arrangements, non-standard working hours, bonuses, and commission schedules. If it’s a detail that is important to you or specific to the job, you can include it.
• Closing paragraph: Restate your gratitude and excitement for the role. Invite the reader to reach out with next steps.
• Professional Closing: Include a closing like “Sincerely” or “Best regards,” followed by your name.

Most of the time, a job acceptance email is sufficient. However, some employers require a job acceptance letter with a signature (physical or electronic). If this is the case, then you’ll want to follow the company’s request and provide a job acceptance letter using a business letter format and sign the document accordingly.

How to Accept a Job Offer by Email

The job offer was likely sent via email and included a link to the written job offer for you to e-sign, or may have been attached as a document for you to e-sign. It’s also possible that the written job offer is a document that you have to print, sign, scan, and send back as an email attachment. If you’re required to e-sign the document via a separate link, do so and send an email confirming your e-signature, along with your job acceptance letter.

If the written job offer was a separate document, follow the instructions to sign it and email it back as an attachment, along with your job acceptance letter.

You can accept a job offer via email by attaching your job acceptance letter as an attachment or using the body of the email itself to include the job acceptance content. It’s generally best to reply to the original job offer email to ensure that your acceptance doesn’t get buried in the sender’s inbox. However, starting another email thread is fine as well; just be sure to use a clear subject line that includes the job title and your name.

Job Acceptance Email Template

SUBJECT: If you choose to start a new email thread, include your name and the job title

Start with the greeting and the name,

Show that you’re appreciative of the job offer by thanking the person. Be sure to specify the job title and how you’re eager to start the role.

In this paragraph, you want to go over the salary, start date, and any other relevant details. You can include a brief overview of the basic benefits, as well as any other perks or conditions relevant to the role and to you as the incumbent. Make clear that you accept the offer.

Close the letter by reiterating your enthusiasm. Invite the reader to reach out to you and inform you of the next steps in the onboarding process.

Closing,

Your Name

Job Acceptance Email Sample

SUBJECT: Medical Assistant Job Acceptance for Remy White

Hi Eli,

Thank you so much for forwarding the job offer for the Medical Assistant role. I’m excited to begin learning about your office and building rapport with your patients.

As stated in the job offer document, this role pays $21 per hour and is expected to work 40 hours per week. I understand that I’m eligible for health insurance benefits after 30 days of employment, and that I receive 2 weeks of PTO and 1 week of sick leave annually. I officially accept this offer.

I look forward to starting work on September 28, 2026, at 8:00 AM, and will report to the office at that time. Again, thank you for this opportunity, and please let me know if there’s anything else you need.

Best,

Remy

Job Acceptance Letter Sample

September 8, 2026

Taylor Green
456 Third Street
Some City, ST 01234

Jaime Howard, Talent Acquisition Manager
DEF Co.
852 Letter Avenue
Some City, ST 56789

Dear Jaime Howard:

This letter is to inform you that I received the job offer for the Territory Manager role with DEF Co. It pleases me greatly to receive this offer and work with you to complete the pre-employment process so that I can start work on my projected start date, October 5, 2026. I’m thrilled to meet the sales team and begin championing DEF Co.’s sales quotas.

As per the job offer, the compensation for this role comprises a base salary of $95K, a 10% commission rate, and a 22% commission rate for any sales revenue that exceeds the sales quota. Additionally, I’ll be working a hybrid schedule that requires 3 days in the office and 2 days of remote work per week. My package also includes the following benefits: medical, dental, and vision insurance; a 401(k) plan; profit sharing; and a commuter stipend. I happily accept this offer.

I appreciate the opportunity to work with your company. Please let me know the next steps in the process, and I’ll quickly provide any paperwork and information. Thank you for your hard work on this, and I look forward to hearing from you soon.

Sincerely,

Taylor Green

Common Job Offer Acceptance Mistakes

When accepting a job offer, be sure to avoid making these errors:

• Accepting the offer before reviewing it: Many job seekers are so excited to receive a job offer that they often don’t read the offer in its entirety before signing it. Mistakes can happen, so before committing to a job, review the offer carefully to ensure that everything is correct to avoid delays in the onboarding process.
• Accepting the offer and negotiating after: Once the offer is accepted, there’s little room for negotiation. If the salary and/or benefits don’t match your expectations, you’ll want to send a counter offer letter or email before you accept the job offer.
• The job acceptance letter is too lengthy: You don’t need to go into excessive detail to accept the offer. Be sure to highlight only the relevant job offer information – retyping the whole benefits package or job description is unnecessary. Additionally, this isn’t the place to discuss previous roles, personal experiences, or career gaps.
• Inaccurate job acceptance letter information: Before sending your job acceptance email, make sure that you proofread it to catch any spelling or grammatical errors, as well as any erroneous information. Be sure to review the salary, job title, benefits, and terms to ensure accuracy.

FAQs

How do I accept a job offer by email?

Read the job offer carefully, and then sign it by following the instructions in the email. Next, respond to the sender with a written job acceptance letter, either as an email or as a business letter attached to the email.

What should I include in a job acceptance letter?

Start by showing gratitude and enthusiasm for the job. Highlight key information, including the job title, salary, and start date. You can also include other relevant details, such as key benefits, commission schedules, working hours, and hybrid/remote agreements.

Should I include my salary in a job acceptance email?

Yes, and make sure it matches the salary information that you received in the job offer.

Do I need to send a job acceptance letter if I already signed the offer?

It’s not mandatory to send a job acceptance letter if the job offer is signed. However, doing so helps to ensure clarity of the terms to mitigate misunderstandings and establishes a written record of acceptance in case the information gets lost. Additionally, a job acceptance letter or email can leave a positive impression, allow you to express your thankfulness and enthusiasm, and open the lines of communication to facilitate the onboarding process.

Should I negotiate before sending a job acceptance letter?

If you wish to negotiate any part of the job offer, including salary, benefits, perks, start date, and/or job title, you should write and send a counter offer letter before you sign the job offer or send the job acceptance letter. After the job offer is signed, there’s little room for negotiation.

Should I have a lawyer review the job offer before I accept it?

If the job offer contains restrictive language about non-competes, non-solicitation, or intellectual property; includes a severance package; or includes a large compensation package comprising things like equity, stock options, and large bonuses, you may want a lawyer to review it before you sign. This will help avoid legal limits that may inhibit the future of your career.